PRIVACY POLICY

POTOMAK Co., Ltd. (hereinafter referred to as the "Our company") complies with the Act on the Protection of Personal Information (Act No. 57 of 2003; hereinafter referred to as "the Personal Information Protection Act") and other related laws and regulations, and we have established this privacy policy and will handle personal information appropriately. Please note that the definitions of terms in this privacy policy are in accordance with the Personal Information Protection Act.

Compliance with related laws, guidelines

Our company will handle personal information appropriately in compliance with the Personal Information Protection Act and other laws and regulations, as well as the guidelines of the Personal Information Protection Commission and other guidelines.

Regarding acquisition of personal information

When acquiring personal information, Our company will notify or publicly announce the purpose of use (including public announcements in accordance with this Privacy Policy. ), and when acquiring personal information in writing or in electromagnetic records directly from the person, we will clearly state the purpose of use in advance and acquire it by appropriate means.

Purpose of use of personal information

We use personal information for the following purposes:

To answer inquiries to our company
To provide information about our products and services
To distribute e-mail magazines regarding our products and services, send direct mail, or send surveys
For other purposes incidental to each of the above purposes

Regarding matters related to safety management measures

(1) Safety control measures
Our company will take necessary and appropriate measures to prevent the leakage, loss, or damage of personal data and for other security control measures. The main contents regarding security control measures for personal data are as follows.

(Formulation of personal information protection guidelines and establishment of regulations regarding the handling of personal data)

In order to ensure the proper handling of personal data, our company has formulated this privacy policy regarding "compliance with related laws and guidelines,", "The information desk,".etc.

(Organizational safety control measures)

In addition to arranging the person in charge of administration responsible for handling personal data, we clarify the employees who handle personal data and the scope of personal data handled by those employees.
And we have formulated in place to report to the person in charge of administration, when identifing any facts or signs of violations of the Personal Information Protection Act or this Privacy Policy.
We regularly conduct self-inspections regarding the handling of personal data.

(Human safety control measures)

Matters regarding confidentiality about personal data are stated in the employment regulations.

(Physical security management measures)

We take measures to prevent the theft or loss of equipment, electronic media, or documents that handle personal data, and ensure that personal data cannot be easily identified when carrying such equipment, electronic medias, including when moving within the workplace.

(Technical safety control measures)

We implement access control to limit the scope of personnel and handling personal information databases.
We have introduced mechanisms to protect information systems that handle personal data from unauthorized external access or software.

(2) Supervision of employees
When having the employees handle personal data, our company will notify thoroughly and provide appropriate training them about the proper handling of personal data, and implement necessary and appropriate supervision.

(3) Supervision of outsourcing companies
When outsourcing the handling of personal data, our company will select a business that takes appropriate safety management measures as the outsourcing company, and implement necessary and appropriate supervision over the outsourcing company.

About provision of personal date to third parties

Our company will not provide personal data to third parties (excluding outsourcing companies) unless we have the prior consent of the individual or permitted by the Personal Information Protection Act or other laws and regulations.

Responses regarding disclosure of retained personal datas.

When our company receives an inquiry regarding the purpose of use of retained personal data, or a request for correction, suspension of use, deletions. of retained personal data (hereinafter referred to as a "request regarding retained personal data"), We will respond promptly after confirming identity.
For requests regarding retained personal data, please contact the inquiry desk listed in the next section.

Company name etc./Inquiry counter

Our company name .etc are as follows.
For inquiries regarding this Privacy Policy or requests regarding retained personal data as described in the preceding paragraph, please contact the [The information desk] below.

【Our company name and address】
Name Potomak Co., Ltd.
Address: 2-8 Hatobacho, Chuo-ku, Kobe City
【The information desk】
Contact: Potomak Co., Ltd. Personal Information Protection Consultation Desk
TEL 　078-334-1274
Reception hours: Monday to Friday
10:00-17:00 (excluding holidays, a specific period of summer, and New Year's holidays)

Changes of this privacy policy

Our company may change this privacy policy as necessary. If we make changes to this privacy policy, we will post them on this website.